ARKRAY INDUSTRY WEST, INC.

Main Avenue Cor. 3rd Street, Cavite Economic Zone, Rosario, Cavite 4106 Philippines

HIRING!

USF Procurement Specialist (1)

Educational Requirements:

• Bachelor’s degree in Supply Chain Management / Operations / Logistics/ Business Administration/ Business Management.

Professional Experience:

• With good oral and written communication skills.
• 2–5 years of experience in procurement, purchasing, or supply chain
• Experience with vendor negotiations and contract management
• Familiarity with ERP systems (e.g., SAP, Oracle)
• Strong organizational skills and ability to multitask efficiently.
• Flexible to work US time zone hours

Duties & Responsibilities:

1. Order Entry & SAP Management

• Enter customer purchase orders into SAP (EDI, fax, email).
• Verify distributor/customer information and order details.
• Manage reference numbers and delivery dates.
• Scan and attach order documents in SAP.
• Track PO numbers and transactions in the system.

2. Procurement & Pricing Compliance

• Review and validate pricing in SAP.
• Resolve pricing discrepancies with Contracts or customers.
• Verify eligibility for international shipments.
• Ensure restricted items receive proper approval before release.

3. Logistics & Shipping Coordination

• Set up shipping details and carriers in SAP.
• Assign correct shipping payment types and account numbers.
• Communicate special warehouse instructions.
• Provide tracking numbers and order confirmations.

4. Customer Service & Sales Support

• Handle customer, distributor, and sales rep inquiries.
• Process orders, samples, rebates, and returns.
• Send confirmations and provide order updates.
• Maintain accurate account notes and order records.
• Follow up on orders and resolve issues promptly.
• Maintain high data accuracy (less than 1% error rate).